Meeting Rooms

PLEASE NOTE: We will be renovating the library for the next several months starting March 18, beginning with renovations for restrooms in the lobby and Children's Room. The Carman Community Room and Sargent Meeting room will be unavailable until renovations are complete. 

More exciting renovations to follow in late Spring/Summer. The meeting rooms and other areas in the library may also be impacted. Stay tuned for more details of the renovation.

Carman Community Room

The Carman Community Room can be set up in several configurations to meet the needs of an event.

The Carman Community Room can fit as many as 125 people when its set up with chairs only, or 75 when tables are added.

Yes, it's a versatile space. The CCR even has a kitchen.

It is used for many of the library's events, including HD-projected movies on the big screen – and popcorn comes out of that kitchen and is served with beverages for free.

The Carman Community Room also can be reserved for public use by non-profit groups or organizations.

Guidelines for Using the Room:

• All meetings and events must be free and open to the public. Groups cannot bar anyone from coming in.
• There can be no admission fees, donations, or collections charged for room usage.
• No product or service may be sold.
• A media projection system is available with instructions for connecting your own computer equipment. Library staff may not be available to provide support with the set-up of audio-visual and computer equipment, especially on weekends and evening.
• Submitted requests for meeting room use will usually be responded to within 72 hours with either an approval or denial.
• Meeting room reservations are accepted up to three months in advance and are limited to one reservation per month.
• Library sponsored programs take priority over all other room reservations. In that event of a conflict, the Library reserves the right to cancel room reservations no less than 30 days prior to a scheduled event

Please be familiar with the Meeting Room Policy before making a reservation.

You can reserve the Carman Community Room at this link.

Sargent Meeting Room

The Sargent Meeting Room includes projection and a screen.

The D. Kenneth Sargent Meeting Room can fit 25 people.

It can be configured in several ways to fit the needs of an event.

Equipment includes WiFi and a high-definition audio visual projection system.

The Sargent Meeting Room can be reserved for public use by non-profit groups or organizations.

Guidelines for Using the Room:

• All meetings and events must be free and open to the public. Groups cannot bar anyone from coming in.
• There can be no admission fees, donations, or collections charged for room usage.
• No product or service may be sold.
• A media projection system is available with instructions for connecting your own computer equipment. Library staff may not be available to provide support with the set-up of audio-visual and computer equipment, especially on weekends and evening.
• Submitted requests for meeting room use will usually be responded to within 72 hours with either an approval or denial.
• Meeting room reservations are accepted up to three months in advance and are limited to one reservation per month.
• Library sponsored programs take priority over all other room reservations. In that event of a conflict, the Library reserves the right to cancel room reservations no less than 30 days prior to a scheduled event

Please be familiar with the  Meeting Room Policy before making a reservation.

You can reserve the Sargent Meeting Room at this link.

Collaborative Learning Center

The Collaborative Learning Center has room for four.

The Collaborative Learning Center is a small study room with computer, projection system and interactive white board. It can accommodate up to four people.

The Collaborative Learning Center has an interactive projector. You may connect your own PC or tablet to the projecter. The room is equipped with a  Dell Windows 7 PC with Internet connectivity, Microsoft Office software, Skype, webcam, access to the LPL printers, a white board with electronic stylus. A projector can be used with the white board.

It is available for patrons to reserve in one- or two-hour increments, up to a maximum of three hours.

Reservations require:

• a valid OCPL library card number and PIN
• email address
• (optional) phone number for text message confirmation

The rules:

1. The CLC and SSR can be reserved on a first-come, first-serve basis using the Library's online D!BS system.
2. If you are more than 15 minutes late for your reservation, the room may be released to another user.
3. Reservations will be made using a library card in good standing. The card holder must be present while the room is in use.
4. A D!BS reservation can be made for a 1 or 2 hour session. Reservations will start on the hour or half-hour.
5. A D!BS reservation can be made up to 1 week in advance.
6. A person can have no more than 2 pending reservations.
7. Room use is limited to no more than 3 hours in any given day.
8. The person who schedules the room will be held responsible for the conduct of all group members and condition of the room at the end of scheduled time.
9. Groups exceeding room capacity may be asked to vacate.
10. The CLC and SSR rooms are not soundproof. Please be considerate of other users in the area. Groups that are excessively noisy and disturbing other library users may be asked to leave.
11. Doors in the rooms may not be blocked, locked, and the windows cannot be covered, other than with the blind that is provided.
12. Furnishings from other parts of the Library may not be brought into the room. Laptops and tablets may be brought into the room.
13. Do not leave personal belongings unattended. Unattended items will be removed and sent to the Library's Lost and Found. The Library is not responsible for any unattended items.
14. Do not leave children under the age of 12 unattended.
15. The Interactive white board, projector, computer, and webcam in the room are for your use. Interactive pens for the board can be obtained at the Customer Service desk, with a library card.
16. Please throw away any trash before you vacate the room.
17. The room must be vacated 10 minutes prior to Library closing.
18. The library's Patron Code of Conduct must be followed while using the study room.
19. The library's Internet Use Policy must be followed while using the study room.
20. Granting of permission to use the library facilities does not constitute an endorsement by the Board of Trustees or the library staff of the beliefs or ideas expressed by groups using the space.
21. Public performances of copyrighted material such as music and movies usually require the permission of the copyright holder. The group planning to show or perform such material is solely responsible for obtaining the required copyright clearance.

Please be familiar with the Meeting Room Policy before making a reservation.

You can reserve the Collaborative Learning Lab at this link.

Small Study Room

WiFi is available in the Small Study Room.

The Small Study Room provides a quiet place to concentrate, with a table and four chairs.

Computer equipment is not provided, but LPL Public WiFi is available. Bring your own laptop, or see the staff at the Customer Service Desk to borrow a laptop for in-library use.

The room can be reserved by patrons in one- or two-hour increments, up to a maximum of three hours.

Reservations require:

• a valid OCPL library card number and PIN
• email address
• (optional) phone number for text message confirmation

 The rules:

1. The CLC and SSR can be reserved on a first-come, first-serve basis using the Library's online D!BS system.
2. If you are more than 15 minutes late for your reservation, the room may be released to another user.
3. Reservations will be made using a library card in good standing. The card holder must be present while the room is in use.
4. A D!BS reservation can be made for a 1 or 2 hour session. Reservations will start on the hour or half-hour.
5. A D!BS reservation can be made up to 1 week in advance.
6. A person can have no more than 2 pending reservations.
7. Room use is limited to no more than 3 hours in any given day.
8. The person who schedules the room will be held responsible for the conduct of all group members and condition of the room at the end of scheduled time.
9. Groups exceeding room capacity may be asked to vacate.
10. The CLC and SSR rooms are not soundproof. Please be considerate of other users in the area. Groups that are excessively noisy and disturbing other library users may be asked to leave.
11. Doors in the rooms may not be blocked, locked, and the windows cannot be covered, other than with the blind that is provided.
12. Furnishings from other parts of the Library may not be brought into the room. Laptops and tablets may be brought into the room.
13. Do not leave personal belongings unattended. Unattended items will be removed and sent to the Library's Lost and Found. The Library is not responsible for any unattended items.
14. Do not leave children under the age of 12 unattended.
15. The Interactive white board, projector, computer, and webcam in the room are for your use. Interactive pens for the board can be obtained at the Customer Service desk, with a library card.
16. Please throw away any trash before you vacate the room.
17. The room must be vacated 10 minutes prior to Library closing.
18. The library's Patron Code of Conduct must be followed while using the study room.
19. The library's Internet Use Policy must be followed while using the study room.
20. Granting of permission to use the library facilities does not constitute an endorsement by the Board of Trustees or the library staff of the beliefs or ideas expressed by groups using the space.
21. Public performances of copyrighted material such as music and movies usually require the permission of the copyright holder. The group planning to show or perform such material is solely responsible for obtaining the required copyright clearance.

Please be familiar with the Meeting Room Policy before making a reservation.

You can reserve the Small Study Room at this link.

Quiet Zone

Keep it down, please and thank you.

The Quiet Zone provides private stations at the rear of the main library room.

It's the place to be if you're looking to keep to yourself.

The rules:

1. One person per table
2. Minimal talking, no conversations
3. Cell phone on vibrate, leave area to take phone calls
4. Report violators to library staff

Living Room

The Living Room is the LPL spot to relax and hang out.

The Living Room provides comfortable chairs, a couch and a flat screen TV hung on the wall.

There are snacks, soft drinks and coffee to be had off in the corner, and magazines and newspapers to peruse.

Located in the east corner of the main room, it's a good place to let go of stress.